§ 907. Recording of Plans and Plats

A. Procedures. Prior to Recording Prior to the recording of any plan or plat in the Land Evidence Records of the Town of New Shoreham, they shall be endorsed as described herein. No endorsement of plans and plats shall be made until one of the following has occurred:

1. The Administrative Officer has certified, in writing, that all of the required improvements have been made; or

2. The Town Manager has certified, in writing, that acceptable improvement guarantees have been received in accordance with these Regulations.

B. Endorsements. A mylar copy, in permanent, indelible, non-erasable ink, of all approved final plans and plats for land development and subdivision projects shall be signed by the appropriate Planning Board official as an indication of final approval. All endorsements shall reflect the authority of the signatory, and include the date of such endorsement.

1. Administrative and Minor Plans. Plans and plats for administrative subdivisions, minor subdivisions and minor land developments shall be signed by the Planning Board Chair or Vice-Chair, or if authority is delegated by a majority vote of the Board at the time final approval is rendered, by the Administrative Officer.

2. Major Plans. Plans and plats for major subdivisions and land developments shall be signed by the Planning Board Chair, or in the absence of the Chair, the Vice-Chair.

C. Recording. Provisions for the recording and permanent record keeping of all approved plans and plats, legal documents, and other materials and plans are as follows:

1. Upon endorsement, all plans and plats shall be submitted to the Administrative Officer prior to recording and filing in the Land Evidence Records of the Town. The material to be recorded shall include all plat drawings, homeowners' association documents, maintenance agreements, easement deeds and other pertinent information as indicated on the appropriate final plat checklist. A copy of the written decision of the Planning Board, signed by the appropriate Planning Board official, including all conditions of approval, shall also be recorded. No plans, plats, or supporting materials shall be recorded until the Administrative Officer has certified, in writing, that all required materials have been properly submitted and that all required fees have been paid.

2. Other parts of the application record for subdivisions and land development projects, including all meeting records, approved master plan and preliminary plan material, site analyses, environmental impact statements, all legal agreements, records of the public hearing and the entire final set of drawings as approved, shall be kept permanently by the town departments responsible for implementation and enforcement. One copy shall be kept on file by the Planning Board.

3. Construction drawings need not be recorded. However, a complete blueline or photocopy set of construction drawings, including street plans and profiles, cross sections, grading plans, drainage plans, landscaping plans, soil erosion and sediment control plans, utility plans and any other construction plans, details and specifications required as a condition of approval shall be filed with the Administrative Officer prior to recording. One copy of all construction drawings shall also be kept by the Building Official.

4. The Administrative Officer shall provide the "911" officials with the information required by those officials.